5 Best Project Management Software and Tools (2021)

Through project management software and tools Whether you run a small business or a large enterprise, managing and keeping track of your projects is always a challenge.

That’s why project management software and tools has become so prevalent in the market. In fact, 77% of high-performing projects use project management tools.

These project management software and tools help you fully plan, execute, and close your projects efficiently. By using collaboration software like this, your team can manage and assign tasks, message each other in real-time, add files, track time, and more.

In this ultimate guide, I ranked and reviewed the best project management software to use this year.

These reviews are based on ease of use, pricing, features, project management capabilities, plan views, support, and more.

Let’s get started.

Disclaimer: Please note, I may receive affiliate compensation for some of the links below at no cost to you if you decide to purchase a paid plan. However, these are the best tools I have tested for managing projects. You can read my affiliate disclosure in my privacy policy.

What is the Best Project Management Software?


Wrike is a SaaS team collaboration and project management software and tools. product that boasts of a multi-pane UI, and also aids in team collaboration and project management.

They stand out with their wide range of project management features, including team communication, tracking employee availability, and viewing at-risk projects.

With fully-customizable team sprint dashboards, team members can view new, in-progress, and completed projects in one place. Teams can also schedule and share custom interactive reports to make faster decisions.

Wrike is available in multiple languages and compatible with both iOS and Android.

Key Features:

  • Visualization tracking
  • Easy prioritization
  • Easy-to-use drag-and-drop editor
  • Offers Dynamic Request Forms (DRF) to simplify project planning
  • Intuitive and user-friendly interface
  • Integrations with a wide range of tools, including CRM apps, email marketing tools, and so forth
  • Advanced analytics and data insights from integration with Tableau


  • Offers a single platform for all your business needs (no need to use multiple applications)
  • Comes with numerous in-built tools to aid and abet your project
  • Use of automation
  • Has reliable security protocols in place
  • 24/7 support via phone, email, and live chat


  • First is the ‘Professional’ plan that provides access to up to 15 users, and costs $9.80 per user per month.
  • The ‘Business’ plan provides access to a range of 5 to 200 students. It costs $24.80 per user per month. It also offers volume discounts.
  • The ‘Marketers,’ ‘Professional Services,’ and the ‘Enterprise’ plans offer access to unlimited users and can be customized according to your requirements.

All the plans offer a free trial period for up to 5 users.

Get started with Wrike and start your free trial.


Monday.com is one of the most well-known project management tools on the market. It’s a new version of the previously known Dapulse with a lot more features.

With a clean interface and color-coded features, this platform is pretty straightforward to use and set up great for project managers and either big or small teams. They also offer a user-friendly mobile app.

Key Features:

  • Offers a colored timeline and option to sync timeline with calendar
  • Provides a portal for external stakeholders and clients
  • Provides a feature called ‘create a new pulse’ that allows you to copy any list and paste it for full transfer
  • Offers undo button
  • Offers highly customizable workflows
  • Charts for timeline visualization
  • Offers map view for location-based projects
  • Offers a wide variety of templates for project managers
  • Resource management tools


  • Unlimited users and boards
  • Specific plans for businesses based on the number of users
  • Offers a free trial period
  • Extensive one-on-one training offered
  • Provides service in multiple languages (English, German, Dutch, French, and more)
  • Extensive integrations (Outlook, Slack, Jira, Excel, and more)
  • Offers a Kanban-style visual layout
  • Good help desk software and customer support tools
  • All plans include 24/7 phone and email support
  • Ability to handle complex projects


  • Monday.com offers four plans. The ‘Basic,’ ‘Standard,’ and ‘Pro’ plans for up to 5 users cost $25, $39, and $59 per month, respectively. The ‘Enterprise’ plan is quote-based.

    Get started with a 14-day free trial of Monday.com.


Hive is a cloud-based project management and collaboration software that lets you manage tasks, automate workflow, track progress, and more.

Key Features:

  • Hive helps you provide feedback and approve the projects directly from your phone.
  • Add comments and notes on the cards to communicate with your team.
  • Use track sheets to track time spent on projects.
  • You can invite and collaborate with clients and members from outside your organization. (5 external users allowed per account).
  • Enable Hive Chat or integrate your Hive dashboard with Slack for better communication.
  • It sends an alert whenever you pass over a task to each member.


  • 14-days free trial.
  • It offers a free demo to help you get familiar with the tool.
  • Hive’s mobile app supports all platforms, including Windows, Android, iOS.
  • Security measures include single sign-on, SAML, compliance export, active directory integration, and audit logging.
  • Special discounts for non-profits.
  • You can import data from other tools like Asana, Trello, etc.


  • Hive offers two types of plans:

    • Base Package: $12 per user, per month.
    • Enterprise Package: a quote-based plan that includes all the add-ons.

    The Base plan offers all the basic features like project layouts, summary views, chat, Hive Mail, etc. You can add extra features for different prices. However, the Enterprise plan comes with all the basic as well as advanced features. You don’t have to pay anything extra for the add-ons.

    Get started with a 14-day free trial of Hive.

4. plan.io

Plan.io is a project management software that lets you track and manage your projects. It’s based on Redmine, another open-source Ruby on Rails-based project management software. Besides, it helps you with Version Control and file syncing as well.

From building a product to the final shipping – Plan.io helps you plan and manage the entire process. The software lets you change the status, category, priority, assignee, start, and due date of the projects.

Plus, you can measure metrics like the amount of work done, time spent, subtasks, and more. Ability to track issues, tasks, and bugs and creating workflows & roadmaps also come in handy in managing your projects.

Plan.io helps you work with a role-based system. This means you can give your employees detailed permissions like add/edit/delete tasks, manage subtasks, assign work, and other customized tasks.

Besides, Plan.io helps with Repository management and helps you assign your repositories to each member – without any redundancies. You just have to assign initial roles, and your managers can checkout, commit, clone, push, and pull any item they want.

Additionally, you can collaborate and share ideas with your team using forums and team chat features. You can debate with them, store the files they share, assess their merits, and more.

Key Features:

  • Any team member can manage the tasks directly from the email, even on their phone. You can even change the status, priority, assignee, etc.
  • It provides auto-generated Gantt charts that give you an overview of the progress of your tasks.
  • Time-track your activities.
  • Message forums for team discussions.
  • The mobile app lets you work from anywhere you want and at any time.


  • It provides customer support via help desk and live chat.
  • You get a 30-days free trial.
  • SSL Encryption.
  • You can handle over 100 projects.
  • It provides free daily backups.
  • You don’t need to install the tool since it’s a web-based platform.


  • Plan.io provides the following five pricing plans:

    • Silver: €19 per month (3 active projects)
    • Gold: €39 per month (7 active projects)
    • Diamond: €75 per month (15 active projects)
    • Platinum: €149 per month (40 active projects)
    • Enterprise: €299 per month (100+ active projects)

    All the plans come with a month’s free trial. You can also get in touch with their support team for customized pricing for specific features. All plans include SSL encryption, regular updates, backups & maintenance, free imports of existing data, support via e-mail and phone, etc.


GanttPRO is an online project management tool based on simplicity and Gantt charts.

Its Gantt charts provide a clear picture of tasks, team members, due dates, and priorities. There is also a grid view, board view, and portfolio view.

GanttPRO also excels with team management. Features like real-time synchronization, notifications, file attachments, comments, and mentions all keep team members in the loop on every project.

Key Features:

  • Project management tracking and boards
  • Project calendars and change histories
  • User settings and team member permissions
  • Time trackers and time log reports
  • Project duration and time estimations
  • Custom and pre-configured project templates
  • Three types of project budget tracking


  • Excels in usability and simplicity with its excellent plan views.
  • Easily keep clients in the loop with fast project sharing.
  • Real-time collaboration easily plans priorities with clear deadlines.
  • Project owners provide a single source of truth and one project opener/closer.
  • First-rate data security with SSL, private VPN, and Microsoft Azure Cloud Infrastructure.
  • 24/7 email support and live chat support Monday – Friday during business hours.


  • GanttPRO is $15 for one user and its pricing plans get cheaper per user as the number of team members increases.

    • Their tool costs $8.90 per month per user for 5 users ($44.50 per month).
    • $6.50 per month for 40 users ($260 per month).
    • $4.50 per user per month for 100 users ($450 per month).

    Overall, if you’re looking for an easy-to-use, Gantt chart-based project management tool with little to no training required, GanttPRO is a great option.

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